Invoice billing software
- Proforma total
- $1,009.96
- Goods subtotal
- $960
- Trade discount
- $48
Every figure on this page is computed from the inputs entered, by the method stated below it. ReceivableLedger publishes no tax rate, no payment term, no late fee and no benchmark: the defaults are a worked example to replace with your own figures.
Invoice billing software, for a small business that sells on account, earns its keep in one place: the customer's statement agrees with the invoices, the invoices agree with the proformas they came from, and the tracker says what is owed without anyone adding up a folder. A business that invoices from a template and tracks payment in a spreadsheet gets the arithmetic wrong once a quarter, and a wrong balance is a dispute, a late payment or a customer lost. What the software has to do is small and exact: issue the proforma before the sale, turn it into the invoice, apply the payments and credits, send the statement, and read what is outstanding. This guide is about that, and the free proforma invoice on this site adds itself up with no account.
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The proforma before the sale, the invoice after it
A proforma states what the sale will come to before the goods ship or the work starts, and the invoice states what is now owed; billing software has to issue the first and turn it into the second without retyping, so the two agree. The proforma on this site works the lines, the discount, the tax and the freight; the paid plan keeps it against the customer and issues the invoice from it.
Payments and credits applied, the statement sent
Each payment and each credit note is applied to the invoice it settles, and the statement of the period carries the opening balance, the invoices, the payments and the credits to the closing balance. Sent at the same time every period, the statement is the customer's reminder and the business's record; the paid plan sends it and the overdue reminder after it.
What is outstanding, read from the record
The software's last job is to say what is owed: the invoices outstanding, how much of it is past due, and how many days the money takes to come in. The tracker on this site reads those from your own figures; the paid plan reads them from the invoices it keeps, so the answer is a page rather than a folder.
Invoice billing software: common questions
What is invoice billing software?
Software that issues the documents a business that sells on account sends, the proforma, the invoice and the statement, applies the payments and credits against them, and reads what is outstanding. Accounting software does that inside a set of books; invoice billing software does it for the customer-facing side and hands the paid invoices to the books.
Is there free invoice billing software?
The three tools on this site are free and need no account: the proforma invoice, the billing statement and the invoice tracker, each computed on the page and printable as it stands. ReceivableLedger Pro adds the record: customers, invoices and statements kept together, sent for you, your name on the paperwork and export.
How much does invoice billing software cost?
The platforms price by invoices a year and by users: Invoicera Operate is $50 a month on an annual commitment, with 3,000 invoices a year and 5 users, and Grow is $125 a month with 12,000 invoices and 10 users (invoicera.com/pricing, read 2026-09-03). ReceivableLedger Pro is $50 a month for the whole office, billed monthly, with no invoice cap.
What does invoicing automation actually remove from the week?
Retyping, and the arithmetic that travels with it: the proforma's lines into the invoice, the invoice's figure into the statement, the payment recorded in two places. What invoicing automation does not remove is the decision about who gets credit and who gets chased, so the hours it saves are the clerical ones and the judgement stays where it was.
Will it do what you need for Invoice billing software?
Tell us what your billing needs and we will tell you straight whether ReceivableLedger Pro does it today, whether it is coming, or whether you are better off with something else. A person reads these and replies.